Document Controller - Offshore Wind Engineering m/w/d

Company Description

Ramboll is a world leader in offshore wind with a unique value proposition. We have been involved in more than 70% of all operating offshore wind farms globally. With our international, multidisciplinary and wind energy specific competencies, we are a true full-range service provider for offshore wind energy projects in all its phases. Ramboll supports clients globally to identify, evaluate and quantify both risks and opportunities, allowing them to make well educated, strategic decisions based on practical offshore wind project development, financing and execution experience, combined with world-class engineering know-how.

We are among the very few consultancies in the world, providing engineering services for bottom-fixed as well as floating wind foundations. Since 2007 we have been involved in floating offshore wind and today have a dedicated team of experts supporting clients globally.

Within Ramboll, over 500 highly qualified experts are working on onshore and offshore wind projects globally, operating primarily from our 15 key offices across the Nordics, Germany, UK, Poland, Spain, Japan and the US.

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an inclusive, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, clients and people around the world.

Document Controller – Offshore Wind Engineering

As our new Document Controller, you will be part of our global Offshore Wind Engineering department. You will take on responsibility for maintaining document management procedures and processes in accordance with Ramboll’s document control / management guidelines and client requirements.

You will act as a single point of contact for all project-related document management tasks and support the project teams with document creation, compilation, and delivery of documents in accordance with customer requirements and timelines.

Your tasks and responsibilities

As part of a multidisciplinary project team, you will take on diverse tasks and responsibilities in international projects of varied complexity and scale, such as:

• Implement document management procedures, processes, templates, applications, etc in accordance with Ramboll’s document control / management guidelines and client requirements
• Establish single point of contact for all project-related document management methods, processes, templates, and platforms
• Set up and maintain master document register, including creation of document attributes, hierarchies, planning and set up of an effective document management system
• Document creation, compilation, and delivery of documents in accordance with customer requirements and timelines
• Manage flow of documentation, keep track of incoming documents, and distribute as needed in accordance with the project execution plan
• Liaise with client document controllers and maintain regular contact in delivery of document workflows
• Ensure traceable history of all documents throughout all project phases, including handover and operations
• Systematically report document management progress to project management
• Ensure compliance of document control guidelines, procedures and platforms to established standards, incl. onboarding of project teams
• Ensure technical documentation complies with established standards and timeframes
• Actively participate in the document control network and interface with other departments, share and implement best practices of document management

Your qualifications

• Bachelor’s Degree in Business Administration, Business Communication, or similar / or a very motivated self-starter with a successfully completed commercial apprenticeship
• 1-3 years of experience in administrative, document management, or technical support role
• Experience with large design projects in an international environment, wind or energy industry preferred
• Knowledge of how to handle documents in a project management application
• Experience with Document Management System (DMS), incl. establishing naming conventions and governance
• Experience in industry wide software, e.g., Asite, Aconex, InEight
• Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
• Experience with MS Project or other project management applications
• Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
• High level of proficiency in written and spoken English
• Ability to thrive in a fast-paced, team environment
• Able to effectively prioritize multiple tasks and make independent decisions
• Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
• High integrity and team spirit, proactively engaging with others and offering support when required

Welcome to our Energy division

Ramboll is at the forefront of addressing the green energy transition and offers a holistic approach that supports the sector on the journey towards more sustainable solutions. With 1,600 experts in 14 countries, covering the full spectrum of technologies and all parts of the value chain from production and transmission to distribution, we plan, design and implement energy solutions all over the world.

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. Ramboll is committed to ensuring equal opportunities and we welcome applications from under-represented groups in STEM, such as women, LGBTQ+ and BAME communities, and people with a disability. We look forward to receiving your application.