Executive Assistant to SVP Logistics (w/m/d)

As our Executive Assistant (w/m/d) you’ll work directly with the SVP Logistics of Zalando and ensure that all administrative and organizational tasks run smoothly and optionally you could lead a team of 3 direct reports.

WHERE YOUR EXPERTISE IS NEEDED

• Manage the schedule at executive level. Make sure that meetings are prepared and keep an eye on the agenda and contacts. Take care of travel management (i.e. hotel, flight, train, rental car) and travel expenses reimbursement.
• Work together with the leadership team and make sure that all administrative and organizational tasks run smoothly. Provide support with small accounting tasks (check invoices for content and correctness).
• Collaborate in different projects (e.g. planning and coordinating office space). In case of new administrative processes that affect various departments, function as a central point of contact.
• Play an active role in building a great community by supporting onboarding processes for new hires and facilitating relationship building within and among our teams (e.g. through organizing fun events).

WHAT WE’RE LOOKING FOR

• Minimum 3 years of experience as an executive team assistant or assistant to leadership.
• Administrative and organizational skills, as well as the ability to maintain a realistic balance among multiple priorities and an agile environment. Ability to take initiative, understand deadlines, priorities and carry multiple projects at the same time.
• Excellent communication and negotiation skills in English and German, as well as confidence to communicate with and convince multiple stakeholders and senior management.
• Expertise in Microsoft Office (Excel, Word, Power Point) and/or Google suite (Gmail, Docs, Calendar, Sheets, Slides, Forms, Sites, Drive) as well as expense and procurement tools.

PERKS AT WORK

• A workplace run on trust, empowerment and feedback; positive, inspiring working atmosphere
• Competitive salary, employee share shop, 40% Zalando shopping discount, discounts from external partners, centrally located offices, public transport discounts, municipality services, great IT equipment, flexible working times, additional holidays and volunteering time off, free beverages and fruits, diverse sports and health offerings
• Mentoring and personal development opportunities and an international team of experts
• Relocation assistance for internationals, PME family service and parent & child rooms

We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.

ABOUT ZALANDO

Zalando is Europe’s leading online platform for fashion, connecting customers, brands and partners across 20 markets. We drive digital solutions for fashion, logistics, advertising and research, bringing head-to-toe fashion to more than 42 million active customers through diverse skill-sets, interests and languages our teams choose to use.

Please note that all applications must be completed using the online form - we do not accept applications via email.