Executive Assistant

仕事内容

Job Description:

Job Title: Executive Assistant

Location:Frankfurt

Role Description:

Executive Assistant to the Regional Compliance and Operational Risk Executive (“Executive”). The Executive is a member of the EMEA Executive Committee, the Global Banking and Markets C&OR Senior Leadership team and other regional and legal entity committees and as the function’s Co-Head of EMEA leads an international team based in the firm’s regional hubs and other offices.

The Executive Assistant works closely with the Executive and performs diverse, advanced, and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence. Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. Reads, screens, refers, and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized. Typically manages different and conflicting objectives, projects or activities at once. Coordinates schedules for corporate level executives. May act as liaison to outside groups coordinating events where the executive is a corporate chair, director, or committee member. Communicates with executives and line management to gather/convey relevant information. Some staff at this level are involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy, and judgment.

Duties include general reporting, light project management, and preparing Executive level presentations. Responsibilities also includes calendar management, expense reporting, travel requests, etc. Performs diverse, advanced, and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence. Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. Reads, screens, refers, and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized. Typically manages different and conflicting objectives, projects or activities at once. Coordinates schedules for corporate level executives. May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member. Communicates with executives and line management to gather/convey relevant information. Some staff at this level are involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills.

Core Skills:

• Business level German and English language skills.
• Administration / business support experience
• Ability to multi-task, self-starter requires minimum supervision
• Ability to proactively look for potential conflicts or issues and resolve
• Strong attention to detail
• Ability to prioritize and work well under pressure
• Ability to obtain information in a timely and efficient manner
• Strong comprehension, listening, verbal and written communication skills
• Strong analytical and problem-solving skills
• Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy
• Proven relationship skills and ability to work with a variety of constituent groups
• Ability to interface with Senior Executives and executive assistants
• Ability to maintain and manage confidential information
• Proficiency in calendar management for multiple leaders
• Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook)
  

Desired Skills

• Experience as a Senior Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives.
• Knowledge of a variety of software programs (i.e. MS Outlook, Word, Excel, PowerPoint, Visio, WebEx and Webcast)
• Experience with Ariba, eRequest, and Concur systems, Recognition Tool, Workday
• Proficiency in internal technology ordering systems
• Knowledge of ACR system
• Recent work experience with detailed accomplishment examples and proven ability to take the initiative
• Strong communication skills, both verbal and written
• Excellent attention to detail and organizational skills
• Pro-active attitude with ability to stay focused and maximize time efficiently.
• Manage multiple and conflicting objectives, projects, or activities at once with minimal direction
• Strong relationship building skills to communicate with internal team and executive level management to gather/convey relevant information
• Must use considerable tact, diplomacy, and judgment with confidential information
  

Bank of America:

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

In line with these values, in EMEA we have 9 Employee Networks, a wide range of Sports & Social clubs, and other development and networking opportunities so that you can enjoy a range of experiences and connect with colleagues across the bank. We also offer exclusive discounts to some of the most iconic cultural experiences for you to enjoy in your spare time outside of work. Learn more about our benefits here.

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.