Senior Executive Assistant (4.450,00 €/month) (m/w/d)

☞ I. K. Hofmann GmbH

Vue: 120

Jour de mise à jour: 28-10-2024

Localisation: Düsseldorf North Rhine-Westphalia

Catégorie: Administratif / Commis / Assistant

Industrie: Staffing Recruiting

Niveau: Mid-Senior level

Type d’emploi: Contract

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le contenu du travail

We are looking for you! - As of now, full-time/part-time for a well-known, international, innovative company from the energy sector in Düsseldorf.

Ihre Aufgaben:

  • Manage the calendar for the department lead in the Portfolio Steering function
  • Plan, coordinate and organize internal and external business meetings (physical and virtual)
  • Handling travel arrangements, including planning, organization and administration of travel expense claims
  • Handling incoming and outgoing email, calls and correspondence in English and German
  • Assist the leadership team in several administrative tasks such as formatting letters; preparation of excel tables, power point presentations and other documents
  • Participation in team meetings - writing and follow up of actions, preparing agendas
  • Organize overall team meetings and be responsible for conduction of same (event management)
  • Assist the team in administrative tasks, such as processing purchase orders, payment vouchers, booking of meeting rooms, business trips or travel expenses
  • Handle and organize preparations for new employees
  • Order and maintain the office supplies inventory purchase of work clothes, safety shoes, IT equipment
  • Close cooperation and interim mutual substitution with other assistants on different levels

Ihr Profil:

  • Several years of work experience in a similar position (assistant or personal assistant) in an international environment
  • Excellent administrative and office support skills with attention to detail and the ability to prioritize and effectively manage multiple tasks
  • Team-player, strong communication and excellent interpersonal skills to enable interaction with a wide range of people and dispersed teams
  • Proven ability to exercise good judgment in a variety of situations and to handle confidential information with discretion
  • Reliable, structured and target-oriented work approach with the ability to work independently and proactive
  • Initiative in making recommendations to improve internal processes
  • Pronounced service-oriented skills, flexibility and ability to cope with short-notice changes and time pressure
  • Advanced computer skills in MS Office; Outlook and other Uniper standard applications (e.g. SAP, purchase and booking system)
  • Business fluency in English, profound knowledge of German, other languages advantageous

Ihr Vorteil:

  • Home office option available
  • Quick and uncomplicated entry
  • Cross-qualification entry opportunities
  • Above-tariff pay
  • Wage increase through collectively agreed industry surcharges
  • Additional benefits and optional bonuses
  • Holiday and Christmas bonus
  • Long-term jobs close to home
  • Opportunity to be taken on by our customers

Ihr Kontakt zu Hofmann:

Do not hesitate and apply today. We will be happy to answer your questions by telephone on 0211 388386-13 or by e-mail at the following address: duesseldorf@hofmann.info

We look forward to hearing from you soon!
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Date limite: 12-12-2024

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