Finance Manager

le contenu du travail

Main duties & responsibilities:

Coordinate Financial Planning process in close collaboration with the network of FP&A business partners across Europe area and provide valuable insights on business performance indicators:

• Coordinate / review and consolidate budgets / forecasts for DE/AT region;
• Support European Finance Director / Head of F&A NE through corporate guidelines and processes and facilitate their roll-out across the area;
• Own reporting of financial results and monitoring of KPIs, prepare monthly variance analysis in close collaboration with head of F&A NE;
• Prepare monthly / quarterly presentations for local GM, and continue a good and comprehensive financial communication and advise;
• Co-drive continuous improvement of reporting methods / tools in coordination with FP&A HQ team.

Supervise statutory accounting, tax and legal records of KL DE / AT entities in close collaboration with the Moscow SSC, and the local F&A Managers:

• Liaising with appropriate Accounting & Reporting Staff to ensure maintenance and accurate statutory accounting and tax records;
• Ensure all statutory accounting and tax filings are accurate and submitted by deadlines;
• Ensure the local teams have a structure in place to ensuite that local accounting / tax knowledge is up to date to allow for proper accounting in line with local legislation;
• Supervise internal/external audit and liaising with local teams (& auditors if required) regarding annual statutory accounts;
• Ensure employees apply global / functional policies and procedures and all necessary documents are available for the administration of the legal, accounting and tax requirements of the local territory;
• Approve contracts when required;
• Approve payment runs;
• ICO & WHT: make sure a regular reconciliation is in place;
• Make sure to have a regular and deep follow-up on AR Aging Report together local team.

Payroll activities:

• Facilitate the payroll process coordination;
• Approve local bank payroll payments.

Facilities Management and General Office Support:

• Manage local office manager in all activities (facilities management, general office maintenance, general office requests, car fleet);
• Management of office contractors and regular contract reviews, obtaining quotations and negotiating contracts for office services and raising purchase requests;
• Coordinating with on-site and KL security;
• Supervise the occupational safety and accidents prevention activities;
• Monitor compliance to travel policy;
• Oversee travel activities managed by the local office managers.

Others:

• Support direct reports in finance and office administration activities and projects as required;
• Prepare monthly report with remaining G&A budget in DE, and participate in call with FD EU to provide explanations on key variances;
• Office & Insurance: lead DE office projects and receive insurance coverages where required.

Requirements:

Education:

• Qualified Chartered Accountant or equivalent experience;
• MBA or equivalent preferred.

Experience:

• Established practical finance and general office experience with emphasis on exposure to Tax aspects and responsibility for smooth running of an office .

Professional Knowledge and Skills:

• Good knowledge of local GAAP, tax, Excel, previous experience of using accounting systems, expenses systems and procure to pay systems;
• Knowledge of current systems - Microsoft Dynamics Axapta, Ariba, Concur, Egencia, Docusign preferred.

Languages and Skills:

• Fluent in English

Personal Skills:

• High attention to detail and accuracy;
• Team player able to collaborate and communicate well with others;
• Willingness to learn and enthusiasm to develop further skills and experience in accounting and running office facilities;
• Strong interpersonal skills and able to engage easily and professionally with other employees.