Administrative Support Assistant (OA)

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant

  Similar jobs

  • Assistants, Office
  • Office Assistants

• Requirements

  Requirements

  Conditions of Employment

  • Must be a U.S. citizen
  • Tour of Duty: 1st Shift/Flexible
  • Security Requirements: Non-Sensitive
  • Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
  • Fair Labor Standards Act (FLSA): Exempt
  • Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
  • Recruitment Incentives: Not Authorized
  • Bargaining Unit Status: No
  • Drug Testing Position: No
  • Subject to Overseas Rotation Agreement, Tour Length: Yes, 36 Months http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025v1230.pdf

  Qualifications

  To qualify for an Administrative Support Assistant (OA) your resume and supporting documentation must support:
  
  Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To qualify at the GS-07 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:

  • Typing various reports, editing documents, and extracting data using a personal computer and numerous computer programs and word processing equipment, including Microsoft Office applications.
  • Answering phone calls and greeting visitors, including answering basic inquiries.
  • Maintaining multiple calendars and scheduling meetings for multiple personnel.
  • Making travel arrangements using automated travel systems.

  Typing Proficiency Requirement: Must be able to type at least 40 words per minute.
  
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

  Education

  Substitution of education may not be used in lieu of specialized experience for this grade level.

  Additional information

  ADDITIONAL OVERSEAS INFORMATION: For an explanation of the overseas entitlements, please review the information in the following link: http://www.dla.mil/Careers/Programs/overseas.aspx
  
  U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement.
  
  Ordinarily Resident is defined as a U.S. citizen who is locally resident; and, has legal, permanent resident status within the host country; and, is subject to host country employment and tax laws.
  
  Pay Retention will be extended to an eligible employee who applies through a formal recruitment program and is selected for a position at an overseas location. http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V536.pdf
  
  MILITARY SPOUSE PREFERENCE: In order to receive this preference you must choose to apply using the "Priority Placement Program, DoD Military Spouse Preference (MSP)" eligibility. If you are claiming military spouse preference and are determined to be among the Best Qualified for the position, you will be referred to the hiring manager as a priority applicant.
  
  For Important General Applicant Information and Definitions go to:http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf
  
  Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf
  
  INFORMATION FOR VETERANS is available at: http://www.dla.mil/Careers/Programs/veterans.aspx. As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.
  
  DRUG-FREE WORKPLACE:The Defense Logistics Agency (DLA) has established a Drug-Free Federal Workplace Policy. All applicants tentatively selected for DLA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with DLA for a period of six months. This policy extends to random testing for the use of illegal drugs by employees who occupy testing designated positions defined as sensitive in Section 7(d) of Executive Order 12564. The Defense Logistics Agency’s Drug Free Workplace Plan’s drug testing panel includes testing for the following illegal substances: marijuana, cocaine, opiates (codeine/morphine), 6-Acetylmorphine (heroin), phencyclidine, amphetamines (amphetamine/methamphetamine), methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), oxycodone, oxymorphone, hydrocodone, and hydromorphone. ADVISORY: By using cannabidiol (CBD) products you are risking a positive drug test result for marijuana.

  
  

  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  The assessments for this job will measure the following Competencies:

  • Administrative Analysis
  • Administrative Operations
  • Flexibility
  • Office Automation
  • Oral and Written Communication

  Once the application process is complete, a review of your resume and supporting documentation may be completed and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The rating you receive is based on your responses to the assessment questionnaire. The score is a measure of the degree to which your background matches the competencies required for this position. If your resume and/or supporting documentation is reviewed and a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.
  

  Background checks and security clearance

  Security clearance

  Other

  Drug test required

  No

• Required Documents

  Required Documents

  To apply for this position you must provide a complete Application Package. Each Application Package MUST include:

  • Your Resume listing work schedule, hours worked per week, dates of employment and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for the qualifications and referred for selection consideration if eligible. IMPORTANT NOTE: Ensure that your resume does not contain any specialized characters, fonts, typefaces or formatting (e.g. tables, macros, etc.). It is also recommended that you convert/save your resume as a PDF prior to attaching to your application.

  • Applicable documents to support the eligibility(s) for which you are applying. Please review the following link for a listing of the additional documents you will need to provide: Supporting Documents.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

This job is open to

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is, or was, working overseas.

• Individuals with disabilities

• Internal to an agency

  Current federal employees of this agency.

• Military spouses

• Veterans