Executive Assistant (Office Management) (w/d/m)

☞ Ory Germany GmbH

Ver: 145

Día de actualización: 07-10-2024

Ubicación: Munich Bavaria

Categoría: Consultoría / Servicio al cliente Restaurante / Hotel / Turismo IT - Hardware / Redes Administrativo / Oficinista / Asistente

Industria:

Tipo de empleo: Vollzeit

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Contenido de trabajo

About Ory

With more than 30,000 members, Ory is the leading open-source identity management, authentication and authorization ecosystem and community in the world. Ory’s flagship zero trust network “Ory Network” is a global, scalable and secure platform for managing identities and its distribution across various internet services including IoT and emerging Fintech systems. Ory is an IT start-up founded in 2019 that promotes an open, diverse, agile and collaborative working culture.

About this Role

This role will support the management with regard to all organizational and administrative issues and tasks through independent completion. One of the main responsibilities for the next 3-6 months will be to set-up the new office introducing easy and scalable processes and self-service for Ory’s employees.

Key Tasks and Deliverables

  • Purchasing everything we need and making sure that we can work efficiently for e.g. ordering stationary to a custom made 6-meter LED-wall
  • Organizing and coordinating team events, conferences, workshops to make them a memorable one
  • Maintaining a good relationships with suppliers and service providers as well as addressing problems in a friendly and decisive manner
  • Making sure that everyone knows the outcomes of an important meeting and you ensure that people feel responsible for what is being implemented consistently
  • Booking appointment even in the tightest calendar and making sure a hotel room is available and affordable even on an Oktoberfest weekend
  • Having a sense of financial overview: you always know how much we have spent, whether the invoice has been issued correctly and if there is still money in the budget
  • Answering calls and emails that Ory receives or finding someone to answer them
Minimum Requirements

  • You have work experience as an office manager, personal assistant, team assistant, office administrator or similar position.
  • You are good at organizing and simultaneously keeping all balls in the air
  • Every working day is different, you can’t plan it beforehand and that’s fine for you
  • You are not too good for small tasks and do not shy away from big ones
  • You are fluent in written and spoken German and English at the level of C1 and you like to learn new software
  • Commitment to work an average of 4 days a week in the office in Munich
Mindset

  • Will - a desire to excel, act with courage, persevere, learn and innovate
  • Cultural fit - align with Ory’s core values (think big - move fast, passion & excellence, innovation, customer centricity, respect)
  • Results-oriented - deliver on our KPI’s / desired outcomes
Why Ory?

  • Be part of an international, fast-growing, equity and open source-based infrastructure provider
  • Take on responsibility and shape things right from the start
  • Work in a flat organisational structure
  • Work with high quality technical equipment
  • Work in a very modern, open space and collaborative office in Munich with very good public transportation connection
  • 30 days of vacation
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Plazo: 21-11-2024

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