Front Office Coordinator - 24 months

☞ Audible

Ver: 140

Dia de atualização: 24-10-2024

Localização: Berlin

Categoria: Administrativo / Escriturário / Assistente Consultoria / Atendimento ao Cliente Artes / Design

Indústria:

Tipo de empregos: Vollzeit

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Conteúdo do emprego

Good storytelling starts with great listening. At Audible, that means each role and every project has our audience in mind. Because the same people who design, develop, and deploy our products also happen to use them. To us, that speaks volumes.

ABOUT THIS ROLE
Based in Berlin, Audible GmbH is looking for a customer focused and experienced Front Office Coordinator (m/f/x). We are looking for an energetic, enthusiastic and positive person interested in joining a fast-paced company. In this role, you will be helping Audible to be a great place to work by supporting your colleagues with on-site and virtual team assistance, front desk and event coordination, postal service, administrative work, health & safety related topics and more. Together with the Reception Team, you will also greet all guests, visitors, and clients and ensure that everyone feels welcome. You will feel comfortable in this role if you enjoy working with data in a fast-paced environment, take pride in delivering accurate results, and have a passion for technology and media, specifically spoken word audio.

As a Front Office Coordinator, you will...
  • Be responsible for the running of the front desk by being the first point of contact for Audible staff, external visitors and vendors, anticipate and handle requests and satisfy their needs with customer obsession
  • Be the point of contact for all front and back office daily operations such as incoming/outgoing mail, courier, shipping, reception email inbox and phone, janitorial and cleaning and maintenance
  • Coordinate cleaning, janitorial and security vendors such as maintenance appointments and regular safety and security checks
  • Supervise working students, including rota planning and task management by using ticket system
  • Apply health & safety standards including taking care of regular fire safety and first aid trainings, safety drills. Working closely with occupational health specialists and HR to organize regular medical checks and preventive health care to employees.
  • Support with organization of internal events and ensure everything runs smoothly
  • Support Real Estate and Workplace Operations Manager in all relevant operational tasks
  • Proactively identify opportunities for process improvements for our workplace operations team
  • Support workplace operations manager to create a safe hybrid office environment, space planning and integration of new ways of working
  • Assist in the onboarding process for new hires and support HR in various projects
  • Oversee budget administration, invoice handling and petty cash

We are open to hiring candidates to work out of one of the following locations:

Berlin, BE, DEU

Basic Qualifications

  • Excellent level of German and English, both written and spoken
  • A great attitude, warm, welcoming and approachable
  • Prior experience in front-office responsibilities with a focus on administrative support
  • Ability to deal well with ambiguity, prioritizing needs and delivering measurable results in a fast-moving environment
  • Strong interpersonal skills combined with the ability to effectively manage smaller projects.
  • Roll up your sleeves mentality, a can-do-attitude and try different things with minimal direction. Results oriented with a strong bias for action, even in ambiguous, fluid situations
  • Microsoft Office Experience
  • Enviable organizational and time management skills

Preferred Qualifications

  • Demonstrated multi-tasking and problem-solving skills in a fast-paced, time-sensitive environment.
  • Demonstrated ability to work with a wide variety of people.
  • Previous work experience in a back office/office management role
  • Experience with upscaling of office operations
  • Hospitality experience is a plus

Audible is committed to a diverse and inclusive workplace. Audible is an equal opportunity employer and does not discriminate on the basis of ethnic origin, gender, religion or belief, disability, age, sexual identity, or any other legally protected status. We therefore ask you to exclude unnecessary information, such as a photo, date or place of birth, gender identification, family and marital status, nationality, religion etc. from your CV or resume. Thank you for doing your part to create equal opportunities for everyone.
Audible is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Audible. Please consult our Privacy Notice to know more about how we collect, use and transfer the personal data of our candidates.
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Data limite: 08-12-2024

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