Personal Assistant (m/f/d)

BE AN ESSENTIAL PART OF EVERYDAY LIFE

Position: Personal Assistant (m/f/d)
Customer: DHL Supply Chain
Grade: RCS M
Contract Type: Permanent
Closing Date for Applications: 3rd February 2023

Location: Germany, Bonn (Hybrid working)

Are you a motivated, organized person seeking an exciting and rewarding opening in a fast-paced environment? Would you enjoy being part of a committed team that works together to create a relevant, important difference in the lives of our customers and employees? If you’re looking for change, and you’re ready to make changes … we’re looking for you.

At DHL our business is logistics, but people are our passion. With over 500,000 team members in 220 countries, we attract and retain great talent. We are one of the most innovative, most culturally diverse companies on the planet. We provide unmatched opportunities for personal and professional development. We really are a, “Best Place to Work.”

This is a unique opportunity for someone looking for an entry opportunity in their Executive Assistant career as it gives you an opportunity to get to know the DHL Supply Chain division right from the top. As Team Assistant, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis to the Global Staff Team. In this role, efficient organizational skills are necessary to support the team as well as superior attention to detail and the ability to juggle multiple requests. The position requires the ability to work in a collegial way with different colleagues, build effective stakeholder relationships and the ability to work with composure under pressure. You must be able to proactively execute activities as prioritized with little guidance and be keen on continuously learning.

If this sounds like a team you’d like to join … keep reading.

We make promises to our customers, and we’ll make promises to you too.

The key responsibilities in this role include:

• Complete secretarial and administrative support including travel management (domestic & international) and expenses
• Providing support to Cheif of Staff and partnering with the DHL Supply Chain CEO’s Executive Assistant
• Manage tasks in teams and support scheduling and aligning of meetings
• Alignment and scheduling of divisional meetings eg. business review meetings
• Undertake generally repetitive administrative tasks i.e. distribution lists are up to date
• Comply with established procedures and ensure proper usage of administrative support processes and policies
• Support the Executive Assistant of the DHL Global CEO
• Interact primarily with colleagues of own team
• Support in document preparation for key meetings/ conferences

You won’t find another job like the one you’ll find with DHL Supply Chain.

Now here’s what we need from you;

• Previous experience in an assistant or support role, ideally within a multinational /global organization is an advantage
• Excellent German oral and written
• Good oral and written English required
• Excellent organizational and administrative skills
• Highly motivated and proactive with the ability to learn quickly
• Strong communication skills with the ability to communicate with people from different teams
• High levels of integrity and discretion
• Impeccable attention to detail
• Experience with domestic and international travel co-ordination & expense management - advantageous
• Excellent knowledge of MS Office Suite/O365 (i.e. TEAMS / Outlook / PowerPoint / Word / Excel)

What you’ll need to do next?

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent and consistent across the Globe. We want to ensure that the candidate experience is of the highest professional standard.

The Company is committed to providing equality of opportunity for all employees. Furthermore we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.