Unit Administrator

작업 내용

About the team/job

EMBL is one of the world’s leading research institutions, and Europe’s flagship life sciences organisation. An intergovernmental organisation of 27 member states, EMBL operates sites in France, Germany, Italy, Spain, and the United Kingdom, and provides life science training and service programmes globally. EMBL’s Core Facilities play a crucial role in enabling scientists to achieve ambitious research goals in a cost effective way. Following the establishment of a small set of facilities in 2001, the support of EMBL Council has enabled significant expansion, with the development of a number of high-level support teams that help focus diverse sets of expertise and multiple cutting edge technologies on specific biological problems.

Your role

As Unit Administrator of the Core Facilities and Scientific Services Unit, you will work closely with the Director of Scientific Core Facilities and Scientific Services and the Unit’s Administrative Assistant to support all organisational and administrative aspects of the department. You will provide administrative support to the Head of the department, all Heads of Core Facilities and Scientific Services and the entire Unit consisting of roughly 80 staff. This includes a broad range of tasks, e.g. calendar management, making complex travel arrangements, organising meetings, seminars and retreats, taking minutes and handling the organisational logistics of visiting scientists. You will also interact with the general administration at the Laboratory and be responsible for correspondence and reports for the Group and Team leaders of the Unit. The Unit Administrator acts as the focal point of the Unit and provides secretarial support and assistance wherever required. You will furthermore support the Unit Head and Team Leaders in generating user and usage statistics, as well as in budgetary planning and take on any other tasks as assigned by the Director of the Unit.

You have

The post requires excellent secretarial, administrative and organisational skills, discretion and respect of confidentiality, attention to detail while being able to complete multiple parallel tasks. Intercultural competences and a highly service-oriented mindset are a must. As our ideal candidate, you will have relevant education, training and work experience, preferably in a fast-paced international or scientific environment. In addition to fluency in written and spoken English, a good working knowledge of German is highly desirable. Strong skills in commonly used office software are required. Excellent interpersonal skills are essential, as well as being able to perform under minimal supervision with a demonstrated track record for working well in a team environment. The chosen candidate will be a highly motivated self-starter with outstanding problem-solving skills, able to proactively anticipate needs as they occur.

You might also have

SAP and French language skills would be an asset as would be experience in event management or budgeting.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know

We are Europe’s flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with approx. 2 000 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome. Please note that appointments on fixed term contracts can be renewed depending on circumstances at the time of the review and up to 9 years in total. The interviews for this position will be conducted on 5th October 2021.