Strategic secretariat officer

작업 내용

This is an exciting time to be working as a strategic secretariat officer for the Metropolitan Police Service. In addition to large-scale transformation, there’s the unique and ever-evolving challenge of policing London. This means that as a strategic secretariat officer delivering robust corporate governance, there are more opportunities for you to get involved with making London the safest global city in a time of unprecedented change within the UK’s largest Police Service.

The strategic secretariat is responsible for the organisation and smooth running of all corporate board meetings, which cover matters relating to the governance of the Metropolitan Police including performance, investment and workforce diversity.

We are looking for new members of our team who will help organise and take minutes for corporate board meetings chaired by some of our most senior police officers. This is a great opportunity to see at first-hand how decisions are made in one of the country’s most high-profile police services, and to contribute to the Met mission of keeping London safe for everyone. The ideal candidate will be motivated, organised and have excellent written skills.

The role is busy and requires someone with energy and enthusiasm to manage a high volume of work to tight deadlines. You will take ownership for at least two corporate board meetings, building a trusting relationship with the senior police officer who chairs each meeting.

Core Duties Include

• Taking clear, accurate and succinct minutes for the meetings you run
• Planning agenda items
• Commissioning, collecting, quality assuring and circulating meeting papers
• Tracking actions
• You will need to be a team player, have an eye for detail, and take a flexible and positive approach to help meet wider team objectives.
  

Key Responsibilities

What does the average day look like?

Your Core Duties Will Include

• Delivering professional secretariat support to uphold corporate governance. This includes logistics planning, agenda setting, commissioning papers and producing accurate and succinct minutes.
• Providing advice to business case authors and report writers on how to present decisions to corporate boards and the associated governance route to follow
• Regularly communicating with Management Board members, programme managers and business case authors regarding the development of papers, decisions and scheduling of corporate board meetings, via email and in person.
• Ensuring consistently high quality records of corporate meetings are taken, maintained and are made accessible to MPS staff and, as appropriate, the public
• Ensuring the corporate meetings remain fit for purpose, identifying risks and implementing improvements as appropriate