HR Services Specialist - HR Generalist - MATERNITY COVER

IFS is a billion-dollar revenue company with 5000+ employees on all continents. We deliver award-winning enterprise software solutions through the use of embedded digital innovation and a single cloud-based platform to help businesses be their best when it really matters–at the Moment of Service™.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers, but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and accept that there are so many different perspectives in this world. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can
#MakeYourMoment so that we can help others make theirs.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

*PLEASE NOTE: THIS IS A MATERNITY COVER ROLE FOR A MINIMUM OF 12 MONTHS AND YOU WILL NEED TO BE OFFICE BASED AT LEAST 2-3 DAYS A WEEK - DO NOT APPLY IF YOU DO NOT RESIDE WITHIN COMMUTING DISTANCE OF IFS ERLANGEN*

Job Description

The HR Services Specialist’s role is to provide HR support for DACH (Germany and Switzerland) to in country HR colleagues and be the conduit between local HR and the HRSSC team in Sri Lanka. The HR Services Specialist will help to deliver a seamless employee experience and ensure that our company values are embedded in everything we do.

Tasks include but are not limited to:

• Coordination of on-boarding activities for DACH including but not limited to: organising on-boarding meetings for new employees, organising day one location with line manager’s input, maintaining on-boarding checklists, assigning mentors/buddies, issuing on-boarding emails relating to induction and e-learning, verification of documents for new employees, hotel bookings from time to time, etc.
• Quality checking data in HR system IFS Thor, highlighting any inconstencies in data to the HR Shared Services team to rectify issues as they come to light, e.g. incorrect reporting lines, incorrect job titles, etc.
• Preparing testimonials for current employees and leavers with support from line managers.
• Support with off-boarding for DACH region
• Maintaining and updating local HR user guides and SOP’s (Standard Operating Procedures) to support consistent delivery of services at all times.
• Contribute towards region’s continuous improvement of local process maps and HR operational processes, where applicable.
• Work on global HR projects supporting HR Services Specialist UK and Global HR Shared Services Senior Lead.
• Assisting local payroll with ad hoc tasks from time to time.
• Organising physical storage of employee folders in the HR office and maintaining HR office.
• Creating tickets and follow up as required relating to on-boarding, employee changes and off-boarding to support local HR colleagues.
• Scheduling feedback meetings for colleagues with their managers / HRBPs such as exit interview, probation completions, etc.
• Maintain local HR info on company intranet (MyIFS).
• Collaborating with Marketing to maintain sites such as IFS Kununu, XING, LinkedIn.

*PLEASE NOTE: THIS IS A MATERNITY COVER ROLE FOR A MINIMUM OF 12 MONTHS AND YOU WILL NEED TO BE OFFICE BASED AT LEAST 2-3 DAYS A WEEK - DO NOT APPLY IF YOU DO NOT RESIDE WITHIN COMMUTING DISTANCE OF IFS ERLANGEN*

Requirements

• 2+ years’ experience working in HR Administration or HR Operational roles.
• Strong desire to continue to pursue and excel in a HR career.
• Ability to problem solve and work collaboratively with colleagues across Germany and Switzerland to resolve queries/ issues.
• Experience working with HR Software and some technical abilities.
• A team player and strong collaborator, comfortable in peer reviewing effectively.
• Good working knowledge of MS Office (especially Word, Excel, and Outlook).
• Language skills:
  • Native German language essential, both oral and written.
  • Strong communication skills in English, both oral and written.
• Comfortable running HR reports from HR platforms.
• Evidence of self-motivation and a proactive approach.
• Great attention to detail with exceptional accuracy skills and must be well organised.
• Ability to multitask and rise to the challenge of higher volumes of work during peak periods of HR activity and the ability to deal with conflicting priorities.
• Structured approach towards problem solving, assimilates information and identifies the pertinent points quickly.

Qualifications

• University Degree preferred although actual experience in HR Administration or HR Operations is essential.

You will work with the leading Business Software experts and have contact with the world’s latest technologies. You can expect an open team culture, focusing on inclusion and a pleasant working atmosphere with flat hierarchies.

We offer you an attractive salary with above-average additional benefits:

• Mobile working throughout after onboarding possible (2-3 days per week)
• Flexible working hours including compensation for overtime through free time (flextime)
• 30 vacation days, as well as additional paid vacation days for your own birthday and voluntary work (CSR)
• Further training opportunities and intensive support during your onboarding phase
• Company pension program and Occupational disability insurance paid by IFS
• Individual support through regular health promotion, talent development programs, team events and regular company parties to celebrate our success, kindergarten subsidy, study financing, sabbaticals, the compatibility of career and family and much more are part of our lives corporate practice
• You will be part of a fun group where everyone is helpful
• For more information, visit: IFS.com or follow us on LinkedIn

Sounds exciting?

Then we look forward to receiving your complete application in English language, stating your salary requirements and earliest possible starting date.

If you are interested, please apply through our online applicant management system.

We assure you explicit discretion and a comprehensive protection of your interests!

*PLEASE NOTE: THIS IS A MATERNITY COVER ROLE FOR A MINIMUM OF 12 MONTHS AND YOU WILL NEED TO BE OFFICE BASED AT LEAST 2-3 DAYS A WEEK - DO NOT APPLY IF YOU DO NOT RESIDE WITHIN COMMUTING DISTANCE OF IFS ERLANGEN*