GBM Public, Support - Administrative Assistants, Frankfurt

GBM Public, Support - Administrative Assistants, Frankfurt

Global Banking & Markets - Public
Our core value is building strong relationships with our institutional clients, which include corporations, financial service providers, and fund managers. We help them buy and sell financial products on exchanges around the world, raise funding, and manage risk. This is a dynamic, entrepreneurial team with a passion for the markets, with individuals who thrive in fast-paced, changing environments and are energized by a bustling trading floor.

Duties
This is a demanding role which requires extensive support from a highly competent, proactive, motivated and organised individual. Experience of competing priorities, demanding coverage and strong teamwork is the key to success in this role.

The duties of the roles include but are not limited to:

• Extensive calendar management for a team of 15 including 2 x MDs
• Coordinating and scheduling of meetings and calls
• Managing high volume of phone calls and emails, relaying information in a timely manner
• Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations
• Coordinating travel arrangements for the team, including:
  • Visa applications
  • International flight & accommodation bookings
  • Car bookings
• Arranging events
• Implementing divisional policies and providing guidance to their team
  • Expense management and preparation
  • Taking on ad hoc tasks while maintaining workflow
  • Supporting teams in day to day issues, needs and queries
  • Providing phone / holiday coverage for colleagues

Core Hours of Work: 8am - 5pm or 9am - 6pm

This is an in-office role 5 days per week with 1day WFH (working from home) possible when fully trained

Skills

• German speaker with fluent English
• Excellent Microsoft Word, Excel and Outlook skills
• Able to prioritize a variety of time-sensitive tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to senior level executives
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries and workload
• Discretion to deal with confidential business matters
• Positive and approachable demeanour with a "can do, muck in" attitude
• Experience working with large teams in a highly demanding environment is desirable

Education
Prior "hands on" busy Team Assistant experience - we are open minded to professional background.

ABOUT GOLDMAN SACHS
At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
We believe who you are makes you better at what you do. We’re committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
© The Goldman Sachs Group, Inc., 2021. All rights reserved.
Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity

Job ID 300006164176528