Document Controller

☞ Prysmian Group

전망: 177

갱신일: 22-10-2024

위치: Würzburg Bavaria

범주: 행정 / 임원 / 보조원

산업: Utility System Construction

수평: Director

직업 종류: Full-time

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작업 내용

English version belowÜBERGEORDNETE AUFGABEN DER STELLEUnterstützung bei der Analyse und der Organisation des Document Management Prozesses. Hierzu zählen alle Kontroll- und Überwachungsaufgaben, die der Einhaltung der Compliance-Aufgaben im Unternehmen dienen, Gewährleistung des Wissenstransfers und der Aufbewahrung von Dokumentenmanagement-angelegenheiten innerhalb der Gruppe gemäß den Best Practices des Unternehmens. Einhaltung der Fristen bei der Abgabe projektbezogener Berichte und Dokumente gegenüber dem Kunden.WICHTIGE PFLICHTEN UND VERANTWORTLICHKEITEN
  • Tägliche Durchführung der Dokumentenkontrolle
  • Erstellen und Pflegen der freigegebenen Ordner mit Lieferanten/Kunden und Verwalten der Benutzerberechtigungen
  • Steuerung der internen Erstellung, Überprüfung und Verteilung von Dokumenten über den gesamten Dokumentlebenszyklus
  • Kontrolle und Überwachung des Kundengenehmigungsprozesses und der Übermittlung von Dokumenten an den Kunden
  • Definition, Organisation und Verwaltung der endgültigen Projektdokumente sowie Übergabe an den Kunden
  • Helpdesk-Unterstützung zu den verwendeten Dokumentenverwaltungstools
  • Organisation der Dokumentenregister und Stammdatenlisten, z.B. Erstellung und Ausgabe von Dokumentennummern aus der Master Document List (MDL)
  • Anpassung der MDL bei Änderungen sowie Nutzung der MDL als Trackingtool über den gesamten Revisionsverlauf
  • Ablage von Dokumenten im SharePoint-System des Unternehmens gemäß festgelegten Bedingungen/Prozesse
Die hier beschriebenen Tätigkeiten sind nicht abschließend und der Stelleninhaber kann von Vorgesetzten aufgefordert werden, weitere, der Stelle angemessene Aufgaben zu übernehmen.QUALIFIKATIONEN & ERFAHRUNGEN
  • Abgeschlossene Ausbildung, z.B. Industriekaufmann/-frau mit mehrjähriger Berufserfahrung
  • Mehrjährige Erfahrung mit Dokumenten Management Systemen (DMS)
  • Hervorragende Kenntnisse aller Microsoft Office Anwendungen und im Adobe Acrobat
  • Deutsch- und Englischkenntnisse: C1 oder höher
  • Gute zwischenmenschliche und organisatorische Fähigkeiten
  • Genauigkeit
  • Flexibilität
  • Stresstoleranz
_____________________________________________________________________English versionSuperior Responsibilities Of The JobSupport in the analysis and organization of the document management process. This includes all control and monitoring tasks that serve to ensure compliance tasks in the company, ensuring the transfer of knowledge and the retention of document management issues within the group in accordance with company best practices. Compliance with deadlines when submitting project-related reports and documents to the customer.Important Duties And Responsibilities
  • Daily implementation of document control
  • Create and maintain the shared folders with suppliers/customers and manage user permissions Controlling the internal creation, review and distribution of documents throughout the document lifecycle
  • Control and oversee the customer approval process and the submission of documents to the customer
  • Definition, organization and management of the final project documents and handover to the customer
  • Helpdesk support for the document management tools used
  • Organization of the document register and master data lists, e.g. creation and output of document numbers from the Master Document List (MDL)
  • Adaptation of the MDL in the event of changes and use of the MDL as a tracking tool over the entire revision process
  • Filing of documents in the company’s SharePoint system according to defined conditions/processes
Qualifications & Experiences
  • Completed training, e.g. industrial clerk with several years of professional experience
  • Several years of experience with document management systems (DMS)
  • Excellent knowledge of all Microsoft Office applications and Adobe Acrobat
  • German and English language skills: C1 or higher
  • Good interpersonal and organizational skills
  • accuracy
  • flexibility
  • stress tolerance
Prysmian Group, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills and abilities, who will enhance the quality of service and contribute to the Group’s success. Prysmian Group is committed to the development of an organization that prioritizes talent, where people feel respected, appreciated and free to fully express their human potential. Prysmian Group strongly believes that diversity drives meritocracy and brings significant value at all levels of the organization, increases the possibility of capturing market opportunities and maximizing value for our customers and shareholders. Prysmian Group bases its decisions on principles of equality, with evaluations based on the type of position and with a focus on best practices so individuals succeed based on their efforts and skills and their alignment with applicable job requirements.

Line Managers, Hiring Managers, HR Corporate and HR Local are responsible for ensuring that diversity and inclusion are respected during the recruiting process. Unconscious bias and stereotypes must not influence our selection processes. We look for the best candidates and for the real value they can bring into the organization. We value meritocracy. We value diversity. We turn off our bias. All persons shall have the opportunity to be considered for employment without regard to their race, color, religion, national origin, ancestry, alienage or citizenship status, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, disability, military service and veteran status, pregnancy, childbirth, and related medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.

Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.
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마감 시간: 06-12-2024

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