Administrative Branch Manager (Europe)

ABOUT THIS ROLE:

We are looking for a talented Administrative Manager to help our Xsolla Berlin Office grow. This person will work within a tightly knit Xsolla Berlin team, global HR, finance and legal teams. The main responsibilities for this role will include support in accounting for the Berlin office, organizing the team / client events, assisting with relocation support, onboarding, recruiting, scheduling internal or external meetings, purchasing office supplies, office management, local administrative responsibilities, creating and maintaining personnel files, updating company documents (suchs as employee handbook, HR roadmap, processing forms, etc), and other ad hoc projects. It is vital that this role is organized, diligent, and able to handle multiple projects simultaneously.

CORE JOB FUNCTIONS/RESPONSIBILITIES:

• Recruiting for Xsolla Berlin and all correspondence with candidates
• Scheduling candidates with Hiring Committee or stakeholders, creating agendas, managing calendars, following up with invitations, confirming attendance, and collecting feedback after the interview
• Overseeing pre employment communication, onboarding, and continued support for new hires
• Managing local administrative responsibilities for our GmbH
• Onboarding new employees for Xsolla Berlin
• Relocation support for new employees
• Managing confidential and time sensitive materials
• Managing employee records both physical and electronic, updating as necessary and in accordance with local laws
• Creating and managing expense reports
• Handling department billing and invoices
• Answering employees’ questions and provide requested information
• Maintaining, scheduling, and coordinating calendar activities
• Creating job postings for external websites
• Coordinate reference checks as required.
• Planning large and small events such as Speaker Series, holiday parties, partner meetings, remote care packages and others as needed
• Coordinating all office operations and procedures, and championing organizational efficiency throughout their regional location
• Serving as a strategic liaison between the regional office and Headquarters. Including but not limited to Special Events, Business Technologies, and Talent Acquisition
• Managing inventory of office supplies, paperwork, equipment, and apparel.
• Other duties and responsibilities as assigned

EDUCATION/EXPERIENCE

• 2-3 Years of Administrative or Human Resources Support in a fast-paced environment
• Associates or Bachelors Degree preferred
• Prior experience with Recruiting / Administrative
• Working proficiency English and German skills
• Understanding German employment law and guidelines
• Experience with managing administrative tasks for a GmbH
• Understanding German immigration and resident registration processes and laws
• Strong customer service and attention to detail
• Excellent organizational, planning and prioritizing, and time-management skills
• Proficient in Google Suite (Meet, Docs, Slides, Sheets, etc.)
• Ability to collaborate and communicate within all levels of the company as well as applicants
• Ability to work independently or within a team environment and prioritize assignments and meet tight deadlines.
• Ability to manage multiple tasks or projects
• Forward thinking and taking the initiative to anticipate the needs of department/team
• Excellent communications and interpersonal skills
• Data-driven mindset
• Maintain confidentiality

ABOUT XSOLLA:

Xsolla is the video game commerce company, powered by Transaction Engine and Business Engine, that helps developers and publishers market, sell, connect and optimize their games globally. The engines work seamlessly together to solve the complexities of distribution, marketing and monetization so partners can increase their audience, sales and revenue. For more information, please visit www.xsolla.com.

Xsolla is an equal opportunity employer and does not discriminate based on the following: Race, color, Ancestry, national origin, Religion, creed, Age (over 40), Disability, mental and physical, Sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), Sexual orientation, Gender identity, gender expression, Medical condition, Genetic information, Marital status, Military and veteran status, and any other terms deems by the State of California.

PHYSICAL DEMANDS:

The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodations.

The duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Xsolla takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. For more information related to GDPR or CCPA please reach out to careers@xsolla.com.

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