Executive Assistant

Location
Munich , Germany

Would you like to be part of our diverse Global Claims community with a passion for shaping the future of Claims within Munich Re?

Our Global Claims team is responsible for managing large claims, monitoring claims portfolios and providing claims services to Munich Re’s clients globally. The Global Claims Management team has developed and continuously works on the Global Claims Ambition 2025 to strive for a digital Claims transformation while increasing the engagement with our internal partners and external clients.

APAC/GC Claims, Claims Centre and the Claims Data, Systems and Analytics team are looking for an executive assistant to support our managers in the daily routine and our staff in planning, organising and executing projects, events and presentations.

You will report to the head of Claims Centre, but will be interacting with all three teams and respective managers as above.

Your job

• Supporting the managers in managing their personal agenda as well as in travel planning and travel expense accounting
• Organising specific administrative processes such as the administration of Claims authorities independently
• Organising or supporting internal events and client events independently as well as acting as a contact for partners and visitors
• Arranging departmental workshops, off-site events, etc. as well as managing other team matters (e.g. distribution lists, absences, etc.)
• Supporting the teams in internal (Sharepoint, Yammer) and external (e.g. social media) communication activities
• Creating and editing PowerPoint presentations and Word documents
• Supporting and/or taking partial responsibility in internal projects, e.g. by coordinating appointments, internet research, documentation and project organisation
• Managing bills and financial accounting within the departments and supporting managers in expense planning/cost controlling
• Providing further general assistance and performing administrative tasks

Your profile

Education/qualifications

• Vocational education, professional training or university degree

Experience:

• Experience in assistance and/or project management with international teams
• Experience working with virtual teams or networks
• Very good knowledge of MS Office (PowerPoint, Outlook, Word, Excel) and communication tools (Teams, etc.)
• Knowledge of or willingness to familiarise with administrative and organisational processes and structures at Munich Re
• Knowledge of content management systems, website design and scheduling tools an advantage

Skills and competencies:

• Strong communication and intercultural skills
• Ability to work effectively with colleagues across departments and with different levels of seniority
• Creative and highly organised
• Solution-oriented with a focused, proactive, and efficient work style
• Ability to work independently and with a high degree of self-responsibility
• Excellent English, German language skills and/or further languages as an advantage

About us

As the world’s leading reinsurance company with more than 11,000 employees at over 50 locations, Munich Re introduces a paradigm shift in the way you think about insurance. By turning uncertainty into a manageable risk we enable fundamental change. Join us working on topics today that will concern society tomorrow, whether that be climate change, major construction projects, medical risk assessment or even space travel. Together we embrace a culture where multiskilled teams dare to think big. We create the new and the different for our clients and cultivate innovation. Sounds like you? Make it happen and be part of Munich Re.

• You will work in an environment where we think big: Change and culture are continuously role-modeled. We create and articulate a compelling and ambitious shared purpose, vision and direction. We pave the way towards success and see failure as learning
• You are going to experience that we care & dare: We are empathetic. We know when to lead and know when to let others lead. We attract, grow and coach future leaders
• We communicate in a clear & authentic way: We interact with a positive and humble spirit. We solicit feedback, ask and listen, learn and unlearn
• You will grow with your clients: Whatever our role, we support business, in an efficient and effective way, to create value for our clients. We embrace new ways of working leveraging digitalization to deliver solutions
• Join us, and experience that we lead the We: We have a passion for winning and growing as a team. We inspire people to be capable of joint performance. We create an inclusive environment where different thoughts, generations, cultures and experiences are valued and encouraged

Münchener Rückversicherungs-Gesellschaft
Marika Schwertner
Human Resources
Königinstraße 107
80802 München
GERMANY

• Munich Re not only stands for fairness with regard to its clients; it is also an equal opportunities employer. Severely disabled candidates will also be prioritized, if equally qualified.