Working Student Office Assistant

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Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.

Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.

In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees’ external pursuits.

We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.

Purpose of this role:

The main purpose of the role of Working Student Office Assistant, is to provide a high level of administrative support for the Cologne Office. The Working Student Office Assistant contributes to the coordination of all operational aspects of the Cologne office, including hosting guests, liaising with suppliers and monitoring stationery and consumables. Superior communication skills, outstanding attention to detail, time management, an ability to manage various tasks at the same time, combined with the competency to foster excellent relations with others are all part of the position. Furthermore, the Working Student Office Assistant is responsible for supporting Aesop’s efforts to create and provide a welcoming and memorable experience for all new starters of the German Head Office by partnering with HR and Recruitment team, Hiring Managers and other key internal stakeholders in executing our structured onboarding processes to ensure an impactful starter experience.

Key responsibilities of the role include, but are not limited to –

Head Office Operations:

• Ensure office opening and closing procedures are undertaken during working days and that the general Aesop nature of Head Office is maintained.
• Coordinate suppliers to the office
• Order and manage stock levels of all consumables for head office
• Order all Head office stationery supplies.
• Order all Head Office Postage supplies.
• Ensure meeting rooms are maintained to a professional standard and that all guests are catered for appropriately.
• Collect, open and forward all incoming mail to the appropriate department
• General administrative support to the Head Office Management and Retail staff
  
  

HR Operations:

• Putting together HR related articles for the internal weekly Newsletter
  
  

Assist HRBP with any HR Duties needing to be completed

Onboarding:

• Assist in the induction and training of new staff in office protocols and ensuring such protocols are maintained
• Assist in onboarding schedules for new HO Staff in collaboration with HR and Commercial Management
  
  

Other:

• Ensure that full care is taken in the performance of all duties in order to protect the Health & Safety of oneself, fellow employees, visitors and consultants.
  
  

Who We Are Looking For –

• Highly client focused
• Excellent attention to details
• Excellent communication and interpersonal skills, with the ability to problem solve, build positive relationship at all levels with a strong customer focus
• Team player, contributing to success of the HR & Office teams
• Excellent technical skills and ability to learn a new system
• Professional proficiency in German and English, additional language is a plus
• Hands-on, practical problem solving and process improvement skills and ability to complete tasks within set timeframes
• Good knowledge of MS Office, especially MS PowerPoint
  
  

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.