Office Administrative Coordinator (m/f/d)

Contenuto del lavoro

We’re a fast-moving and ambitious start-up, making big strides in the media space. Following the success of our latest investment round, we’re growing the teams across all parts of our business. We are building the largest global digital entertainment group.

We’re looking to extend our capabilities with like-minded talents that share our ambition and will take the front-row seats in the rocketship with us. We operate in a global, diverse, inclusive environment and are looking for people who are passionate about digital entertainment, put their innovative thinking into action, and are motivated to build something together that significantly disrupts the industry. We have an exciting roadmap ahead - do you want to be part of it?

Tasks

We provide you with an environment where you can grow, learn and lead. With our team members who have learned in organizations like Google, McKinsey, BCG, Goldman Sachs, 468 Capital, Rocket Internet, Hello Fresh, and many more we put learning and growing together at Priority #1.

As our Office Administrative Coordinator, you will be assigned to multiple areas to build and maintain a sustainable office environment and oversee our administrative process:

• Help enhance our team culture. This may include creating, planning, and executing a variety of creative employee appreciation events (e.g. small wins, anniversaries, birthdays, virtual happy hours, company-wide gatherings, etc.).
• Perform human resources coordinator duties related to recruiting, employee onboarding, IT setup, maintaining employee handbooks, and ensuring overall compliance.
• Provide administrative support assisting with new vendor onboarding and other compliance tasks.
• Assist the organization’s HR and finance functions by keeping personnel records and financial documents up to date.
• Provide administrative assistance to executive staff which may include writing internal and external communications, preparing spreadsheets and presentations, managing calendars and appointments, and making travel arrangements.
• Implement and maintain office administrative systems.
• Work closely with every team member to ensure that operations are running smoothly and efficiently on-site as well as in a remote office environment.
• Attend weekly, monthly, and quarterly meetings that require writing agendas, meeting minutes, and recording action items.
• Take on projects and challenges while exercising attention to detail and deadlines.
  
  

Requirements

What you add to our crew:

• Exhibit strong and professional communication skills (written, verbal, and presentation).
• Maintain a high degree of professionalism and ability to maintain confidentiality.
• Proactive, resourceful, and self-driven to work independently with minimal supervision, while still providing progress updates and sharing information in a productive manner.
• Have a high level of integrity and a strong moral compass - you believe in doing what’s right and know the importance of confidentiality.
• Passion for people, processes, and sustainable workplace culture - you are ready to dive into anything and thrive in a growing, changing environment.
• Ability to meet deadlines and have the discretion to handle sensitive information.
• Highly organized and process-oriented with strong attention to detail.
• Proficient in all Microsoft Office applications.
• Hands-on, entrepreneurial attitude with an eagerness to learn.
• Prior Experience in a comparable role is a plus.
• Working proficiency in German and English.
  
  

Benefits

What it’s like to be a part of our crew:

• Competitive salary.
• First-class learning & development opportunities.
• Weekly non-work-related activities (e.g., joint sports sessions, team dinner, etc.).
• Inclusive and open culture.