National Resources Management Officer

Context:

Established in 1951, the International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration and uphold the human dignity and well-being of migrants affected by the ongoing emergency.

IOM’s operations cover diverse thematic areas such as: Humanitarian Relief Assistance, Protection (including Gender based Violence and Child Protection), Shelter and Non-food items, Health and Psychosocial Support, Resettlement, and Movement Management.

Under the overall guidance of the Head of Office, the direct supervision of the Country Office’s Senior Resources Management Officer (SRMO), the National Resources Management Officer will be responsible and accountable for supporting, monitoring and coordinating the budgetary, financial, Human Resources and other administrative functions of the IOM Germany Sub-Office in Kaiserslautern and providing support in these areas to staff.

Core Functions / Responsibilities:

• Support the monitoring and overseeing the financial management for all activities in the Sub-Office including the review of financial expenditure and accountability.
• Facilitate the management of the treasury by forecasting cash flows according to Sub-Office activities. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
• Prepare relevant financial reviews for the Sub-Office by overseeing the budget control process and analyse variances between budget and actual expenditures. In collaboration with the SRMO, take proactive action to prevent the project from going into deficit.
• Assist with the annual budget preparation for the Country Office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures in the Sub-Office. Support the preparation of budgets for new projects and programmes.
• Support the maintenance and assist in strengthening appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud at the Sub-Office.
• In close collaboration with the SRMO, review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
• In close collaboration with the SRMO, draft project and donor financial reports in accordance with IOM regulations and established procedures.
• Participate in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
• Assist in managing the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Sub-Office. Oversee correct application of Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM, SRMO and HR Officer.
• Support in oversight of the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Sub-Office.
Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution, with at least two years of relevant professional experience, preferably in similar roles.
• Master’s degree (or higher) in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution.
Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
• 
  

Experience

• Experience in all areas of financial administration including financial management, accounting and budgeting;
• Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system,
• Experience in emergency operations is an advantage; and,
• Experience in monitoring and evaluation and / or audit is an advantage.

Skills

Languages

Required Competencies

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: demonstrates willingness to take a stand on issues of importance.
• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: leads with humility and shows openness to acknowledging own shortcomings.

Other

How to apply: