Executive Assistant (m/f/d)

YOUR ROLE

• Help our three co-founders to be their best selves and help them juggle competing priorities and commitments along with continually anticipating their needs.
• Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities.
• Plan and coordinate all-hands, team meetings and other internal and external formats by assisting with the production of materials and pre-reads on top of taking notes.
• Provide general project support as needed including ad-hoc reporting.
• Keep a close exchange and communication with the recruiting and onboarding team.
• Draft internal and external communications on behalf of the executive team.
• Manage complex calendars including vetting, prioritizing and providing recommendations, as well as sending out daily reminders, deadlines, documents to review, etc.
• Coordinate, oversee and arrange executive travel, including air and ground transportation, hotel reservations, visas and other travel documentation.
• File expense reports and track reimbursement status.

YOUR PROFILE

• You have 3+ years of experience in an administrative role supporting executives.
• You are exceptionally organized, proactive, independent, extremely hands-on and pay attention to details.
• You are eager to use your strong management and organization skills, while being very service and solution oriented.
• You go to great lengths when it comes to taking initiative and ownership over tasks with little oversight.
• You know how to balance and interact with different characters and stakeholders and have the ability to build a trustworthy personal network throughout the company.
• You can handle confidential information with integrity and know that discretion is key.
• You are used to a constantly changing work environment, rapidly shifting priorities and you dispose of excellent problem-solving skills - you shine most when it comes to surpassing expectations.
• Strong proficiency and confident use of the Google suite and other office productivity tools is crucial.
• You communicate clearly and effectively and are fluent in German and English, both orally and in writing.