School Development Coordinator

le contenu du travail

• Schedule, confirm, and coordinate meetings with alumni/donors/prospects to meet with the Dean, Associate Dean, Faculty members, Director of Development and Associate Director of Alumni Relations; provide agendas, supporting documents, collateral materials; action items, and follow-up.
• Coordinate the Dean’s attendance and the attendance of university officials at development and alumni relations events and programs.
• Make travel arrangements and itineraries for the Director of Development and the Dean including air travel, rental cars, lodging, restaurant reservations, meeting locations, and maps.
• Prepare donor and constituent prospect briefings for meetings and events.
• Provide onsite support and staffing for law school events and programs as needed.
• Prepare and produce regular reports and documentation in advance of MGAE, Prospect Management, Dean’s, Department, Board of Visitors, Law Alumni Board, and Board of Trustees meetings.
• Send communications to the Board of Visitors and Law Alumni Board.
• Prepare pledge agreements for donors and package all fundraising proposals for submission.
• Provide support to donors, prospects, alumni, students, and scholars.
• Provide ongoing logistical support with event space reservations, catering, and parking, iModules event creation, registration, giving designation, RSVP tracking, event posting, email and print invitations, Cascade website creation, event attendance reconciliation, etc. for Mock Interviews; Diversity Reception; Mentoring Program Kick-Off Reception; Law Firm Challenge Kick-Off Reception; Padres Owners Box VIP event; Milestone Reunions; Careers in the Law; Distinguished Alumni Awards; Bar Swearing-In; Dean’s Holiday Party; Big Give Bash; Bergman Memorial Lecture; Bar Swearing-In; Alumni Affinity Network events; Student Organization Fundraising events; Holiday Party for Leadership Board; Leadership Appreciation Celebration; Regional Alumni events; and more.
• Process scholarship recipient thank you letters, communicating with students to ensure that scholarship donors have received annual thank you notes, prepare cover letters, merge and mail reports to donors.
• Mail endowment reports, prepare cover letters, and merge and mail the reports to donors.
• Coordinate Scholarship Appreciation Luncheon invitations and RSVPs for the School of Law.
• Produce documents tailored according to prospect and donor interests including historical data for specific areas, i.e., clinics, scholarships, centers/institutes.
• Query, generate, and upload alumni/donor email reports to iModules and Salesforce CRM for monthly alumni e-newsletter, regional events, Big Give, Law Firm Challenge, milestone reunions, etc.
• Create and release email invitations/solicitations in iModules and Salesforce CRM for Office of Development and Alumni Relations’ events and giving appeals.
• Maintain Continuity Plan for the Office of Development and Alumni Relations.
• Update alumni and donor electronic display board (two) in Warren Hall, promoting events, programs, and alumni/student successes.
• Post alumni/donor/student news stories and photos to My Postings and on social media.
• Conduct alumni metrics and data analysis, i.e., social media engagement; email open rates; # of email addresses; events; attendance; costs; regions; alumni affinity networks; volunteers; sponsorships; participation; philanthropy; stewardship; cultivation; discovery; solicitation
• Provide support for Law Firm Challenge including maintaining firm rosters, updating individual and firm records in Advance, data pulls, Cascade website updates, email communications, and scheduling.
• Update Board of Visitors and Law Alumni Board rosters, contact information, biographies, handbooks, calendars, and websites. Schedule Board of Visitors and Law Alumni Board meetings including room reservations, parking, food, handouts, and RSVPs, providing logistical support prior, during, and after the meetings.
• Contribute to plans and ideas for expanding or originating critical programing through intentional, regular engagement with recent alumni of USD School of Law by: serving as a contact for 5-year reunions and work with reunion committees, learning what is most important and relevant to our most recent reunion years; engaging in targeted outreach to our more recent alumni at events, phone conversations, emails, and through our first-time donor program; and entering contact reports of alumni conversations and communications that specify "Next Steps" and "Action Plans."
  

Project Management

• Coordinate mailings including gift acknowledgement letters, mass solicitations, stewardship communications, and milestone reunions
• Coordinate mail house/print projects with University Copy and outside vendors including pledge reminders, direct mail appeals, holiday/memorial/birthday cards, and milestone reunions
• Coordinate and schedule photo and video shoots as needed for the Office of Development and Alumni Relations constituents
• Process life insurance payments
• Process and track event registration and sponsorship payments
• Assist with the development, periodic review, and update of Cascade website content for the Office of Development and Alumni Relations, Admissions, and Scholarships
• Maintain coordinated Office of Development and Alumni Relations calendar in Google
• Other projects as assigned and prioritized by the Directors
  

Data Management and Maintenance

• Manage budget for the Office of Development and Alumni Relations, process expense reports and mileage reports through Concur
• Ensure appropriate budget allocation and line-item reconciliation of all Office of Development and Alumni Relations expenses, reconciling monthly and initiating corrective budget transfers when needed
• Manage the sponsorship/event registration revenue account for the Office of Development and Alumni Relations, reconciling monthly
• Maintain and update contact information in Advance, iModules, and Salesforce CRM, including updates from returned mail, email bounce backs, and information resulting from periodic communication
• Proactively conduct research to locate/edit contact information in Advance, iModules, and Salesforce CRM
• Maintain and update contact information for all constituents
• Code Volunteers, Committees, Affiliations, Events, and Participation in Advance
• Enter contact reports for meetings, calls, correspondence, and interactions
• Generate Advance database reports as requested by the Office of Development and Alumni Relations and other law school departments
• Utilize Fundraising Performance Management software
• Create PowerPoint presentations, incorporating the most current presentation elements and technology
• Coordinate update of student lists from the Registrar’s Banner database
  

General Office Support

• Be flexible to meet the demands and priorities of the Office of Development and Alumni Relations
• Ensure phone coverage during office hours from 8:30 a.m. to 5:30 p.m
• Serve as the first contact for walk-ins, telephone, and email inquiries; refer inquiry to appropriate team members when necessary
• Monitor "lawdev" and "lawalum" email inbox accounts and direct messages to appropriate individual and department
• Coordinate professional communication with relevant USD departments including University Advancement, Annual Giving, Alumni Relations, Finance, Catering, President’s Office, Provost’s Office, Human Resources, and School of Law departments
• Process gifts, sponsorships, purchase orders, invoices, reimbursements, and returns
• Maintain inventory of physical files and be knowledgeable of file locations within our department drives and Google drive
• Ensure proper maintenance and functioning of office equipment
• Maintain inventory of office supplies and reorder supplies as needed
• Order stationary, envelopes, business cards, and name badges as needed
• Maintain and coordinate organization of storage areas
• Update staff contact information with the School of Law and University Advancement when changes occur
• Coordinate mail pickup for the Office of Development and Alumni Relations
  

Performance Expectations - Knowledge Skills And Abilities

• Ability to independently prioritize workload effectively to meet deadlines
• Ability to provide necessary training and project supervision of federal work study students
• Extremely high degree of accuracy and attention to detail
• Demonstrated problem solving and analytical skills with the ability to proactively communicate potential problems and solutions for all aspects of office operations
• Strong written and verbal skills, particularly telephone etiquette as well as the ability to draft and edit correspondence
• Ability to handle confidential information, maintain strict confidentiality, and exhibit good judgement in dealing with administrators, faculty, students, staff, and external constituents
• Ability and desire to work in a busy, multi-faceted, fast paced office environment with a high degree of calm, confidence, positivity, and professionalism
• Ability to collaborate and coordinate work with all members of the Development and Alumni Relations department
  

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Posting Salary, Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

Commensurate with experience; Excellent Benefits

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Special Application Instructions

USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school’s faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949., The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges., The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community., The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.