Facilities Management Admin Assistant | Friedrichsdorf (Germany) | Full-time (40 Hours) | Permanent

☞ The Church of Jesus Christ of Latter-day Saints

View: 185

Update day: 20-10-2024

Location: Friedrichsdorf Hesse

Category: Administrative / Clerical / Assistant

Industry: Non-profit Organizations Religious Institutions

Position: Entry level

Job type: Full-time

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Job content

Job DescriptionThis position exists to provide complex administrative support to the Friedrichsdorf (Germany) Facilities Management workgroup to support the Facilities Manager in administering Church facilities assigned to this group.Responsibilities
  • Serves as a point of contact for coordination of maintenance and service needs.
  • Priesthood leaders, members and vendors expect a professional person to provide customer service and receive feedback concerning time sensitive requests.
  • Assists the Facilities Manager who orchestrates maintenance of facilities by performing typical administrative functions:
    • Collects various data from different sources and databases to prepare reports for the management.
    • Interacts with landlords and manages leases (contracts, annual increase, payments, security deposit, condominium fees, etc..).
    • Interacts with public administration to get and provide information.
    • Manages facilities through computer databases: FLS, CFIS.
    • Prepares purchase requisitions, process invoices, prepares financial reports
Qualifications
  • Strong commitment to the mission of the Church of Jesus Christ of Latter-days Saints (applicant must be a member with a valid Temple recommend).
  • Two years post high school education and three to five years diverse clerical experience or equivalent demonstrating:
    • Computer skills and experience (Windows, Microsoft Applications), and aptitude to learn other software applications as needed.
    • Communications skills, including professional phone etiquette and writing effective business letters, ability to communicate effectively and courteously with priesthood leaders, managers, fellow employees and vendors.
    • Basic business accounting skills, including understanding of documents (invoices, purchase orders, statements, contracts). Understanding of the importance of account code applications.
    • Typing & ten key skills.
    • Organizational, filing, scheduling, time management and prioritization skills.
    • Strong and proven customer service experience.
    • German native speaker level and English advance level are required, both written and spoken.
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Deadline: 04-12-2024

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