Executive Assistant to the Founder (f/m/d)*

YOUR MISSION:

As an Executive Assistant to the Founder (f/m/d)*, you will provide high-level support to our CEO and co-founder, Malte, and the CPTO and co-founder, Stefan. Your mission is to ensure seamless communication, coordination, and organization for our founders, allowing them to focus on strategic activities and drive the company’s growth.

IN THIS ROLE YOU WILL:

• Manage Schedules: Efficiently manage the schedules and appointments of Malte and Stefan, optimizing their time and ensuring they are well-prepared for meetings.
• Coordinate Travel: Take charge of coordinating travel arrangements, ensuring smooth travel logistics.
• Oversee Communications: Manage communications, including email and Slack, to facilitate efficient interaction between founders and team members.
• Expense Management: Handle expense reports and receipts, ensuring meticulous financial record-keeping.
• Task Follow-up: Follow up on various tasks to ensure they are completed in a timely manner.
• Investor Coordination: Coordinate with investors, in consultation with The Founder’s Associate, to support our founder’s engagements.
• Special Projects: Manage special mini-projects, such as organizing team events, to foster team cohesion.

WHAT YOU BRING TO THE TABLE:

• Years of Experience: A minimum of 7 years of experience in roles such as an executive assistant or operations at A+ companies.
• Technical Proficiency: Proficiency in scheduling and office software.
• Organizational Skills: Strong organizational and communication skills.
• Professionalism: Discretion and professionalism in handling confidential information.
• Industry Experience: Experience in executive assistant roles, particularly within relevant industries.

NICE TO HAVE:

• Educational Background: Educational qualifications relevant to the role.
• Language Proficiency: Proficiency in additional languages to facilitate communication.

WHAT’S IN IT FOR YOU?

• Be part of a dynamic, driven team of +20 nationalities with flat hierarchies and collaborative company culture.
• Attractive compensation package with equity.
• Training and development budget which can be used for conferences and attending development courses to ensure continuous professional growth.
• Flexible working hours, 28 vacation days and workation opportunities.
• Regular team events, game nights, and other social activities.
• And last but not least: a beautiful office with flair in the heart of Berlin with all the conveniences, such as adjustable desks, social area, fresh fruits, cereals and drinks.
• Is something missing here? Reach out and let’s talk about what else you need for your ideal next growth opportunity.

Your recruiting process at Parloa:

Recruiter video call Expert interview(s) Challenge Task Meeting the team Founder interview

Why Parloa?

Join Parloa in revolutionizing customer communication with Artificial Intelligence! We’re a leading Conversational AI platform partnering with industry giants like Allianz, Congstar, Swisslife, and HSE. Our mission is to create a comprehensive customer solution for businesses worldwide, and we’re committed to achieving this by having people and AI join forces.

We were founded in 2017 in Berlin, and since then we’ve become one of the most innovative SaaS companies in the market. By leveraging our cutting-edge conversational AI platform, we are enabling businesses to have meaningful conversations with their customers. We’re committed to achieving this by combining top-notch technical engineering with innovative leadership and the belief that every single team member can have a massive impact on our future.

By joining Parloa, you’ll have the opportunity to be part of a dynamic and innovative team that’s revolutionizing an entire industry. We’re passionate about growing together and creating opportunities for personal and professional development. With our recent 20 million Series A investment, we’re expanding globally and looking for talented individuals to join us on this exciting journey.

Do you have questions about Parloa, the role, or our team before you apply? Please feel free to get in touch with our Hiring Team.