Executive Assistant (m/f/d)

☞ Körber

View: 170

Update day: 07-10-2024

Location: Karlsruhe Baden-Württemberg

Category: Administrative / Clerical / Assistant

Industry: Machinery

Position: Associate

Job type: Full-time

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Job content

Posting Date: Aug 17, 2021

Location:

Karlsruhe, DE Berlin, BE, DE

Business Area: Körber Digital

Company: Factory Pal

Do you want to redefine how entire industries work by leveraging IoT, Smart Manufacturing, and Industry 4.0? Would you like to be part of the success of a digital solution that will revolutionize manufacturing processes to improve shop floor performance? If your answer is a big yes, you should continue reading!

With HQ in Berlin, FactoryPal is a recently established corporate Start-Up. The new venture is poised to become the leading end-to-end IoT solution for machine efficiency and equipment effectiveness. The digital solution will not just completely reshape how companies produce and elevate their efficiency levels, but at the same time fundamentally augment the way how manufacturing employees do their job.

We are data scientists, engineers, designers, IIoT experts, product managers, and lean manufacturing consultants. We are a team, united by our shared ambition: revolutionize manufacturing and transform the way it is done to ensure smooth operations.

Become part of an amazing journey and successfully accompany our customers in their Digital Factory efforts!

Your role in our team

In this position, you will report directly to the CEO and VP Operations (Managing Directors – MDs)

  • You assist our MDs by ensuring smooth administrative support and proactively managing complex and changing schedules, deadlines, and communications
  • You manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • You plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
  • You plan and organize travel, meetings, and calls, anticipating support and coordination needs, and independently handle various errands and small projects
  • You organize global team events and team meetings, set up townhalls, and other remote & in-person gatherings
  • You arrange and prepare executive team meetings, including meetings with external customers and partners
  • You assist and actively engage in cross-team project management and administrative activities regarding office and team management
  • You prepare and produce reports and presentations, as required
  • You develop and implement processes, tools, and structures as standards for the organization and the team to mature our business
  • You maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business

Your profile

  • You are a self-starter with a hands-on mentality who has worked already for 3 or more years in team & executive assistance, ideally in a fast-paced and growth environment
  • You demonstrated a high level of discretion and appropriate assertiveness in coordinating and cooperating with all levels of an organization
  • You love working across locations and organizations, enjoy taking care of the team, and radiate that joy in everything you do
  • You have a positive mindset and with your can-do attitude always find creative and pragmatic solutions
  • You pay great attention to detail and bring strong planning and forward-thinking capabilities
  • You can adapt quickly to changing situations and handle stress gracefully
  • You possess excellent communications skills in German and English and are familiar with MS Office, communications, and sharing tools
  • You can manage topics remotely across time zones and handle ad-hoc issues outside of core business hours

Your benefits

  • Make a meaningful impact and actively shape the company with your activities
  • Work with and grow a professional design team with talented international designers
  • A growing start-up atmosphere
  • State of the art hard- and software setup
  • Development budget for individual training and growth
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Deadline: 21-11-2024

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