Documentation and Operations Coordinator

Job content

The Documentation and Operations Coordinator reports to the Global Head of Marketing Support in Galderma’s Prescription Global Business Unit. This role will coordinate activities (Operations, Processes, Information, Healthcare Professionals Compliance) and maintain appropriate documentation for the GBU office, serving all Prescription departments in the Marketing, Digital and Market Access related matters., Coordinate activities and maintain appropriate documentation related to purchasing activities (PR/PO) and contract follow up in compliance with internal processes for all departments as needed Coordinate activities and maintain appropriate documentation in relationship with HCP, patients and influencers in the context of Advisory Boards/Events organized by the Marketing, in full compliance with HCP rules and internal guidance Coordinate activities related to external events like Global Brand Team Meetings/Annual Brand Planning In the case of virtual events - coordinate activities related to the virtual platform Oversight Marketing communication production with external agencies Coordinate attendance to congresses of internal Associates (table tracking, provide e-platforms access for congresses) Order publications/documentation in the appropriate tools Coordinate travels and expenses for all departments as needed Support specific external events including Key Opinion Leaders, follow-up

plans and reports with agencies, oversight of documentation Support Prescription GBU governance meetings, administrating documentation tools and supporting events organization (such as workshops, seminars) Enter compliance data in appropriate tool

Experience as a Senior Executive Assistant, Executive Administrative Assistant, or in a similar role in an international, matrix organization Experience in the life sciences company is an advantage Proficiency in IT Tools: MS Office Software (especially Excel, PowerPoint, and SharePoint) is required Ability to multi-task, determine priorities and take ownership High sense of responsibility, agility, and independent working practice Positive, outgoing, dynamic attitude, with a willingness to provide the highest level of internal and external client service as well as discretion and confidentiality in all aspects of the role Ability to collaborate cross-functionally Reliable and committed personality with a high integrity to deal with confidential information Excellent organization skills and the ability to plan and organize work so that it is efficient and effective Higher education degree in a related field Fluency in English, any additional language is a plus

Galderma, the world’s largest independent global dermatology company, was created in 1981 and is now present in over 100 countries with an extensive product portfolio of prescription medicines, aesthetics solutions and consumer care products. The company partners with health care practitioners around the world to meet the skin health needs of people throughout their lifetime. Galderma is a leader in research and development of scientifically-defined and medically-proven solutions for the skin. For more information, please visit www.galderma.com