Executive Assistant to the CEO (m/f/d)

About the position:

In this role, you will be reporting directly to the Founder and CEO. You will provide executive support in a one-on-one working relationship. This role is the most important role for the CEO. You serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. You will also provides support to the senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. You must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You need the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

As our Executive Assistant, you will:

Executive Support- 40%

• Complete a broad variety of administrative tasks for the CEO and executive team including: managing several active calendars of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plan, coordinate and ensure the executive team’s schedules are followed and respected. Provides "gatekeeper" role, creating win-win situations for direct access to the CEO’s time.
• Communicate directly, and on behalf of the CEO and executive team, with Board members, investors, partners, and others, on matters related to executive programmatic initiatives.
• Provide a bridge for smooth communication between the executive team and external contacts.
• Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company. •
• Prioritise conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Administrative Support- 30%

• Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings
• Answer main phone and relay messages
• Greet guests in a professional manner
• Assists in the planning and execution of officewide events such as Holiday Party, happy hour, team-building initiatives, etc.

Personal Support - 30%

• Assists our CEO in his personal day to day tasks to make him as productive as possible

You will be perfect for this position, if you:

• Have strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
• Have very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and investors
• Have an expert level written and verbal communication skills • Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Have Emotional maturity
• Are a highly resourceful team-player, with the ability to also be extremely effective independently
• Have proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Are a forward looking thinker, who actively seeks opportunities and proposes solutions
• Can be available for occasional after-hour support

Why should you join y42:

• The opportunity to significantly shape a VC-backed company in its early days
• A base salary of €40-50k (depending on experience) along with meaningful virtual shares to participate in the company’s success
• Weekly team lunches and regular team events
• A well-located, modern office with air-conditioning and countless food options
• State-of-the-art work equipment, incl. MacBook Pro, monitor, and headphones of choice
• Public transport pass
• Free fruits, snacks, and beverages
• The flexibility to work from home or our office