Admin/Finance Clerk

Job content

Open to Internal and External Candidates
VACANCY NOTICE

Position Title : Admin Finance Clerk
Duty Station : Nuremberg, Germany
Reference Code : VN-DE1-2022-45
Classification : General Service Staff, Grade G3
Type of Appointment : One Year Fixed-Term Contract – 12 Months (40hrs/week),
with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : *10 January 2023
*

Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental, and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates
are eligible to apply to this vacancy. For the vacancy, internal candidates are considered as
f irst-tier candidates.

Context:

Under the overall guidance of the National Resource Management Officer and under the direct
supervision of the Senior Finance Assistant MAU Return Financials, the incumbent is
responsible for:

Core Functions / Responsibilities:
1. Verify and check the incoming invoices against the operational f iles, prepare
documentation for project-related remittances and liaise with corresponding entities.
2. Encoding the remittance-related data into SAP-developed software system (PRISM) and
generate the appropriate invoices for the payment.
3. Maintain, verify, and coordinate financial-related files of projects and ensure that all
necessary documents are filed.
4. Assist in preparing financial donor reports and disseminate relevant information to the
appropriate authorities.
5. Assist in maintaining the invoicing-related balance sheets, ensuring that all f inancial

obligations are completed with the set donor-deadlines.
6. Ensure that strict internal controls are complied with and maintained in all aspects of the
organization and suggest improvements to streamlining efficiencies.
7. Verify and process the payment-related notif ications from local authorities and IOM
missions relating to financial assistances provided to migrants under the AVRR projects.
8. Provide general support to the team in the absence of other colleagues in the
Admin/Finance Resource Management Unit.
9. Performs any other duties as assigned by the immediate supervisor and/or Chief of
Mission.

Required Qualifications and Experience

*Education
*

• Secondary school diploma and three years of relevant working experience.

OR

• University degree in Accounting/Finance, Economics or alternatively and one year of

relevant working experience.

• Working experience in financial management, accounting, and budgeting.

*Experience and Skills
*

• Familiarity with International Accounting Standards (IAS) or International Public

Service Accounting Standards (IPSAS).

• Confirmed interest in administration/finance and in the functioning of an international

organization.

• High level of computer literacy in standard MS products with specific proficiency in MS

Excel is required.

Languages

German and English (Fluent). Knowledge of other official IOM language is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

*Values
*

• Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent, and

committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators _level 1
_

• Teamwork: develops and promotes effective collaboration within and across units to

achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and

timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge, and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and

assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication;

explains complex matters in an informative, inspiring, and motivational way.

IOM’s competency framework can be found under the following link.

Other

IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

The appointment will be subject to certif ication that the candidate is medically fit and
verif ication of residency, visa and authorizations by the concerned Government, where
applicable. As part of the mandatory medical entry on duty clearance, candidates will be
requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only applicants holding a valid residence and work
permit in Germany will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications including a cover letter (not
exceeding one page), CV and relevant certif icates and references by email at
iomdejobs@iom.int.
Please indicate your name, reference code and position title in the email subject.

Due to the large volume of applications, only shortlisted candidates will be contacted.

Posting period:

From 27 December 2022 to 10 January 2023

Contact:

International Organization for Migration / Germany
Human Resources Team
Niko Amoiridis__
Email: iomdejobs@iom.int

Job Type: Full-time